Best Tips for Renting a Tent for Your Next Event
One of the most important decisions when planning an outdoor event or party is renting a tent. Whether you’re throwing a backyard BBQ or organizing a corporate event, a reliable and well-designed tent can make all the difference in terms of comfort and convenience. However, finding the perfect tent can be a challenge, especially with so many different styles, sizes, and pricing options available. So in this guide, we’ll be sharing some of the best tips for renting a tent, to help you make the right choice for your specific needs. Determine Your Tent Size and Style Needs: Before contacting any rental company, you should have a clear idea of the size and style of tent that you need. This will depend on various factors like the number of guests, the type of event, and the available space. For example, if you’re hosting an intimate dinner party or cocktail hour, a smaller tent with minimal features may suffice. However, if you’re planning a larger-scale event with multiple activities and guests, you’ll need a bigger tent with more amenities, such as air conditioning or heating, flooring, lighting, and staging. Keep Weather Conditions in Mind: When renting a tent, you should also consider the weather conditions that may affect your event. Depending on the season, you may need to rent additional equipment such as fans, heaters, sidewalls, or rain gutters. Make sure that the tent is properly secured and anchored, especially if you live in a windy area or if there’s a chance of rain or snow. You may also want to have a backup plan in case of severe weather, such as moving the event indoors or rescheduling for another date. Plan the Layout and Decor: Once you’ve rented your tent, it’s time to think about the layout and decor. Depending on the type of event you’re hosting, you may want to create different zones or areas within the tent, such as a dance floor, a lounge space, a bar area, or a stage. Consider the flow of traffic, the seating arrangements, the lighting, and the overall ambiance you want to create. Make sure that the decor matches the theme or style of the event, and that it’s safe and functional for your guests. Communicate Clearly with the Rental Company: Finally, it’s essential to communicate clearly and regularly with your tent rental company. At Wright Group Event Services, communication is one of our core values. We make sure that you understand all the terms and conditions of the rental agreement, including the payment schedule, the cancellation policy, and the liability and damages clauses. Ask any questions, raise any concerns, and provide detailed instructions for the setup and takedown of the tent, which we offer complimentary. Stay in touch with your Wright Group representative throughout the planning process, and notify them of any last-minute changes or issues. We are literally known for last minute saves! Renting a tent can be a great way to enhance your outdoor event or party, but it requires careful planning, research, and communication. By following these best tips for renting a tent, you can ensure that you choose the right size and style, prepare for different weather conditions, plan the layout and decor, and communicate clearly with the rental company. When you work with a reliable and reputable rental company like Wright Group Event Services, you will have the peace of mind that all will go smoothly and professionally. With a little effort and creativity, you can create a memorable and comfortable space for your guests to enjoy, even in the great outdoors!
Everything You Need to Know About Warming Tents for Construction Projects
Temperature control is essential in construction projects. If your project requires you to work with concrete, it’s important that the temperature of the material be kept at a certain level during the setting process. That’s where warming tents come in. Warming tents are used to maintain an optimal temperature during the concrete curing process. In this blog post, we will discuss everything you need to know about using warming tents during construction, including renting versus purchasing them, and how to set up temperature control for concrete. Benefits of Renting Warming Tents Renting a warming tent can save time and money since you don’t have to purchase one outright. It also eliminates the need for storage space since you won’t have to store a large tent on-site when not in use. Additionally, rental companies like Wright Group Event Services provide additional services such as setup and installation of the tents, which makes it even more cost-effective and convenient than purchasing one outright. Additional Equipment Used For Temperature Control At Construction Sites Rental equipment is a great option for controlling temperatures on construction sites. There are several different types of rental equipment available for this purpose, such as air conditioners and dehumidifiers. Air conditioners can help cool down a space quickly and efficiently, while dehumidifiers help remove excess moisture in the air, which can cause discomfort and other issues. In addition to cooling down the environment, these pieces of equipment also help protect against mold and mildew growth. Another important piece of rental equipment that can help with temperature control on construction sites is heaters. Heaters provide an efficient way to warm up a space quickly without having to rely on traditional heating systems such as furnaces. This type of equipment is especially useful during colder months when temperatures drop drastically overnight or during times when the weather outside is extremely cold or wet. In addition to rental equipment, another option for controlling temperatures on construction sites is temperature monitoring devices. These devices allow you to monitor both indoor and outdoor temperatures in real time so that you can adjust your settings accordingly if needed. The data collected by these devices can also be used to identify potential areas where extra insulation may be needed or where ventilation could be improved. This information can then be used to make informed decisions about how best to manage the temperature inside your workspace in order to maximize worker productivity and safety. Using warming tents and other temperature controlling equipment during construction projects is essential for maintaining optimal temperatures when working with concrete and other materials in colder climates. When renting these structures and equipment, there are numerous considerations associated depending on individual needs, budget constraints as well as convenience factors like installation assistance/setup availability. Setting up temperature control correctly is also critical regardless which option is chosen to ensure that desired results are achieved when working on any given project! If you need assistance determining the best temperature control options available for your construction project, contact Wright Group Event Services.
Celebrate International Women’s Day with These Fun Event Ideas!
March honors Women’s History Month and celebrates International Women’s Day on March 8. International Women’s Day is a great time to show appreciation for the strong, powerful women in your life. Whether you’re planning an event or just want to plan something special for the women around you, we’ve got some fun ideas to make this Women’s Day one to remember! Have A Picnic A picnic is a perfect way to celebrate International Women’s Day in style. Choose a sunny spot and pack up some delicious food and drinks. Invite all of the amazing women in your life and spend the day outside enjoying each other’s company. If you don’t have access to a backyard or park, consider renting out an event space outdoors including tents, chairs, tables, and linens – there are plenty of venues that specialize in outdoor events. If you need a recommendation, let us know. Tent in the Backyard Gather all the strong women in your family and host a sleepover under the stars! With some cozy blankets, pillows, and plenty of snacks, everyone can relax together while telling stories and reminiscing about their favorite memories. This is also a great opportunity for younger girls or teens to learn more about their elders’ experiences as women throughout their lives. We have lots of tents in stock to accommodate any size party! Toss in a heater for some extra warmth. Host A Lunch If your budget allows it, why not treat the wonderful ladies in your life to lunch? Hosting an intimate lunch at home or at a restaurant gives everyone an opportunity to connect with each other on this special day. Gather around the table with all of your favorite people and enjoy each other’s company as you share stories of what it means to be powerful women living in today’s world. Plus – who doesn’t love good food? Keep us in mind if you need to rent dinnerware, serving dishes, warming trays, and any other catering items you may need. No matter how you choose to celebrate International Women’s Day, make sure it reflects how much you appreciate all of those amazing ladies in your life! With these ideas – picnic, hosting a tent party in the backyard, or having a lunch – you can create lasting memories that will stay with them forever. So grab some friends (or family!) and start planning your perfect International Women’s Day celebration today! Need help with venue suggestions, party equipment, and finishing touches? Call Wright Group Event Services!
How to Rent the Perfect Wedding Tent
Planning your wedding can be a stressful yet rewarding process. With so many details to consider, it can be difficult to know what’s most important and how to get everything done in time for the big day. One of the most important elements to consider when planning a wedding is renting a tent for the reception. This blog post will provide some helpful tips on how to rent the perfect wedding tent. Choose Your Tent Style When selecting a tent for your wedding, you should first decide which tent style works best for your event space. Some popular styles include frame tents, traditional pole tents, and sailcloth tents. Frame tents are free-standing structures with no center poles, providing an open floor plan and allowing for more flexibility in terms of layout and decorations. Traditional pole tents have support poles around the perimeter that create interior walls within the tent structure. These tend to be more cost-effective than frame tents but require more space due to the center poles. Sailcloth tents are designed with fabric that looks like a sailboat canvas; they are ideal for outdoor weddings as they provide shade and shelter from wind and rain while still looking beautiful in any setting. Determine Your Tent Capacity Once you’ve selected your preferred style, you’ll need to determine how large of a tent you need based on the expected number of guests at your wedding. Most rental companies will provide suggestions based on their experience with various weddings — just make sure you don’t underestimate or overestimate your needs! You don’t want guests crammed into an undersized tent or feeling lost in an overly large one, so take some time to figure out exactly what size will work best for you. Check For Add-Ons Finally, when selecting a rental company for your wedding tent, make sure you check what additional items are available as add-ons — such as lighting fixtures or flooring — that may improve your overall experience under the tent (and help keep costs down). This is especially important if you are expecting inclement weather; having backup plans in place will ensure that no matter what Mother Nature throws at you, your wedding day can still go off without a hitch! A wedding tent rental is an essential part of any outdoor event — whether it be an intimate gathering or a grand affair — so take some time to select one that fits both your budget and vision perfectly! By considering factors such as style, capacity, and add-ons before making a decision, brides can rest easy knowing their special day will look picture perfect under their beautiful wedding tent! With these tips in mind, brides can look forward to hosting their dream weddings without any extra stress or worry. Still not sure what to look for when renting a tent for your upcoming wedding? Contact Wright Group Event Services. Alya and the Team
Heated Tent Rental Options
As the weather gets colder, outdoor events may require heat sources to keep guests comfortable and enjoying the festivities. Tent rentals are available to expand outdoor party space and heat the environment. Winter outdoor weddings, retirement parties, and festivals can easily create heated spaces so party-goers are not left shivering in the cold. Let’s consider a few of your options for heating a tent. Propane versus Electric Electric space heaters are a tempting choice for heating an outdoor space. But they will require a place to plugin. Depending upon the location of your event, you may or may not have access to enough electricity to power heaters. Always ask questions of your venue space to determine any electricity needs. Renting a generator is also an option if electricity is scarce. Keep in mind, these can be loud and run on diesel so a fuel smell is likely. A propane space heater can be an excellent option even when electricity is available. There are no cords to trip over and heaters can be strategically placed to provide maximum warmth for your guests. Propane heaters are also very quiet. Size of Heater Typically, a rental tent for a wedding is about 40×60 feet or 2400 square feet. A patio-sized propane heater can handle about 800 square feet of outdoor space that is protected from the wind. This would mean our 40×60 foot tent requires three heaters to accommodate the space. Festival tents can range from 10 to 120 feet wide, so do the math to determine the appropriate amount of propane space heaters it would take to warm the area. Heat Improvements To maximize warmth, there are a few things you can add in to your tent rental. While it may seem counterintuitive, add a fan into one of the corners. The fan will circulate the air and keep guests warm who may not be near a heater. You can also add walls to the tent to provide additional insulation. A tent floor is also a great way to provide additional insulation. Plus, you get the added bonus of a dance floor. If you are planning an outdoor celebration, heated tent spaces is a great place to start. Contact us at Wright Group Event Services to discuss all options available for keeping guests warm.
Event Tent Rental Planning – What You Need To Know
Planning an outdoor event usually requires planning for tent rentals to house guests, protect from the weather, and create the event footprint. But just renting a set of tents is not enough. Careful planning in this area requires consideration in a number of areas. Below are five main questions to ask yourself when approaching a tent rental for a large event. What is the quality of tent needed? Wright Group Event Services recommends that you ask about the condition, regular inspections and cleanings of rental tents in circulation to get the highest quality tents available. What size of tent is needed? Most tent rental companies have a wide array of inventory in varying sizes and shapes. Do you need to house all guests under a single tent? Or will the event require a series of smaller tents to showcase entertainment, food, and other event elements? Have a good understanding of the guest count and uses for the tents before approaching a tent rental center to get the right sized tent(s) for your event. Is a permit needed for the tent? Asking the event center or community space coordinators about any permitting needs is essential, including if tents are even allowed. What is your floor plan? Understand how traffic will flow, where guests may sit or rest, how crowds may congregate, where entertainment will live, how food may be distributed are all great details to consider when developing a floor plan. Then tents can be added to create exclusive or intimate spaces and create other designations for guests to navigate all areas of the event successfully. How will the tent withstand the elements? While no one hopes for increment weather to happen during an event, there is always a risk when holding an outdoor gathering. Asking questions about wind resistance and water proofing for any tent being rented is essential. Not every tent is made to withstand the elements. If you are planning a large-scale event and considering tent rentals to create your space, talk to us at Wright Group Event Services. We have been renting tents for over 30 years and have all of the answers ready for you. You just need to ask the questions.
How To Hire An Outdoor Party Rental Company
Outdoor celebrations require an extra layer of consideration when planning an event. Working with a great party rental company will reduce headaches and avoid hassling surprises. Not every company is high quality so here are a few attention points as you weigh your options. Dependability and reliability are the cornerstones to any great working relationship. Do not take any chances on your event success. Work with a company that you know. Ask for references, referrals, and reviews to properly vet your party equipment rental supply house. Flexibility is an important trait for an outdoor party rental company to meet your needs if an event runs long, budget constraints exist and/or specialty requests are present. Variety of offerings can be an essential question when reviewing an event equipment rental house. Themes, styles and package varieties can give your event that extra special feeling and create a lifetime memory for you and your guests. Clean and well-maintained equipment is an absolute requirement for health and safety of your guests. Make sure your party rental company can share cleaning protocols for tents, tables, chairs, china, dinnerware and any other equipment that you may need for the event. Creativity and experience can go a long way when working with a great outdoor party rental company. Rely on the experts for tips and suggestions to make your event memorable and exciting. Wright Group Event Services has been providing outdoor party rentals for over 30 years. Our five star reviews speak for themselves on both Google and Yelp. Want to work with the best? Call us today!
What Are the Ways to Use Event Tents?
Tent rentals will have you covered for any type of outdoor event, whether you’re throwing a rustic backyard wedding or a long-awaited family reunion. Tents aren’t just for a rainy forecast since they also provide much-needed sun protection for food, pets, and people. The specific type of tent you’ll need depends on the kind of event, the number of expected guests, the size of the location, and other factors. Frame Tents for Parties and Weddings These sturdy rectangular tents come in sizes ranging from 10-by-10 feet to 40-by-80 feet. Frame tents have no center pole, so they are ideal for events where you want to allow the guests to move around. For example, you could use one frame tent for a dance floor and another for the seating at a wedding or formal affair. This type of tent protects your guests from the elements while leaving the sides open so you still feel as if you’re outdoors. The side poles can be decorated to match the theme and aesthetic of your event. Hexagon Tents for Intimate Gatherings If you want a tent that provides plenty of space underneath while allowing guests to mingle more closely than they would under a spread-out rectangular tent, consider the unique hexagon tent. This option can be divided into separate areas for food, dancing, conversation, and other event functions. The most common hexagon tent measures 40-by-40 feet and is commonly used for wedding receptions. As with rectangular frame tents, the sides are open, and the poles can be adorned with lace, fabric, or other accoutrements. Peak Tents for Fairs and Festivals These eye-catching tents have a steep, triangular top that commands attention even from a distance. For this reason, peak tents are commonly used for vendors and booths at community events like races, fairs, and festivals. Not only can you tie a flag or balloons to the top of the peak so your services and products will stand out, but you can also arrange to have the tent printed with your company logo for maximum brand recognition. This makes peak tents the ideal choice for business events like job fairs. They’re an affordable, flexible option, with sizes ranging from 10-by-10 to 20-by-20 feet. Pole Tents for Informal Events Barbecues and family reunions may be a casual affair, but you still want partygoers to be protected from the sun and the rain. Pole tents provide a more affordable option than frame tents and offer fast, easy setup. These tents work best on grass since the roof is attached to a center pole and must be staked at the corners to keep its shape intact. Pole tents are excellent for large events, with sizes ranging from 40-by-40 feet to 100-by-150 feet. Specialty Tents for Diverse Uses Tents provide endless utility for all types of events. Some outside-the-box options to consider include: • SaddleSpun tents are ideal for large concerts and events since they are designed to look beautiful, provide expansive coverage, and even offer optimal acoustics and sight lines for an exciting performance. • Double-decker tents measuring 45-by-83 feet provide two-story protection for events with many guests. They can be combined with lighting and flooring rentals. • Clover-shaped, triangle, four-column, and Star of David tents are also available. When you need tent rentals and other party supplies, trust event services from The Wright Group. In addition to tents, we offer tables and chairs, wedding decor, signs, bleachers, table settings, utensils, and much more. No matter what type of event you’re planning, we help ensure that your guests are comfortable and cared-for from start to finish. Call us today at 303-295-RENT or complete our online form. We can help you choose the right tent size and shape based on the number of guests, the desired seating and table configuration, and bar, stage, dance floor, and buffet needs.
How to Calculate the Tent Size You Need
Renting a tent is an easy way to host an event outdoors and not have to worry about the weather. Sun or rain, your guests will be protected from the elements. But budgeting for the right size tent can be tricky. How do you figure out for yourself, without a tent size calculator, what size tent you need? Here’s the math that goes into almost every wedding tent size calculator that you see online. What Size Tent Do I Need for My Event? The reason why tent size calculators always ask so many questions about your event is that the type of event determines how much space you need per guest. For instance, if you’re wondering what size tent for 150 guests, the answer depends largely on how everything will be set up inside the tent. Here are some more specific guidelines to help you determine how much space you need for different types of events. Cathedral, Classroom, or Ceremony Seating If your event is seating people in rows, facing the front, you’ll need the least amount of space per person. This goes for wedding ceremonies where only the ceremony is being held in the tent, events with a speaker, and concerts. For these types of events, multiply the number of guests by eight to determine how much square feet you’ll need. Cocktail Party The cocktail party event also requires less room per guest. This is the type of event that has a few tables, usually high tables, where people can pause to socialize and eat or drink, but where they’re not expected to be bound for the entire night. For a majority of cocktail parties, guests remain standing and mingle with each other. For these events, you’ll also multiply your number of guests by eight. Dinner with Banquet Tables A seated dinner takes up considerably more space per person. If you want a seated dinner but want to conserve space, a dinner with banquet tables is the way to go. These tables take up less space than the traditional round tables since they’re all in a line and don’t need as much space around each table. For dinners with banquet tables, multiply your total number of guests by 10 square feet. Dinner with Round Tables A seated dinner with round tables is the traditional setup for many events such as weddings and conferences, but because you’ll need so much space surrounding each table, it also requires the most square footage. For these events, multiply the total number of guests by 12. Other Considerations Finally, you’ll also need to think about a few other things that require more square footage. For instance, if you plan on having a dance floor, you’ll need to add another couple square feet per person, assuming that only about half of your guests will ever be dancing at the same time. Likewise, if you are hosting a speaking event, you’ll need to leave enough space for the size stage you’ll be renting. Contact Us for Additional Assistance A tent is one of the most important pieces of equipment you’ll rent, so it’s important to choose well. At the Wright Group, we’ll go over everything with you to make sure you get the right size tent, as well as any other event rentals you need. Contact us today to get started.