Better Business Bureau Accreditation
The Wright Group Event Services of Colorado is proud to announce our accreditation with the Better Business Bureau. We look forward to providing amazing, A+ services to our community of event planners, event coordinators, corporate partners, government entities, and the private communities celebrating weddings, birthdays, retirement parties, and graduation celebrations.
3 Twists On Family Parties
After several months of pandemic isolation, we are all being reminded of the joy behind family gatherings. A simple backyard BBQ is now a treasured lifetime memory opportunity. Many of us are also rethinking traditions as we begin to gather again. Here are a three ideas to get you thinking about how you may be able to spice up the new while integrating the old to create even more meaningful family gatherings. Menu Swapping Instead of a traditional backyard BBQ with hotdogs and hamburgers, ask family members to bring unique potluck dishes to the party. Or spark up the grill and serve grilled chicken lemon kebobs, avocado with herbs, and grilled spicy watermelon! Check out a few other interesting recipes via the Greatist. Sing A Song A good shift for party entertainment could be renting a karaoke machine and let the good times rock and roll! Kids and adults alike will take turns signing their favorite tunes. Grab your i-phone for a good video opportunity too. Just make sure you ask before posting these gems to the social networks. For 50 of the best karaoke songs, visit Timeout. Mixology Add some excitement to your family gathering by adding a themed cocktail. Consider a Granny Gin Fizz or Aunties Amaretto Sours for creating a signature family drink that cab last the ages. You can keep the kiddos happy with non-alcoholic versions for everyone to participate. Need a few ideas? Start with A Couple Cooks. Need more ideas? Contact us at Wright Group Event Services. After 30 years, we have seen it all!
Get Organized With A Party Checklist
Planning a party, gathering or local event takes strong organizational skills. Wright Group Event Services wants to help you stay on top of all of the details to create a lifetime memory for your next event. Use this handy checklist to think through your needs then continue to refer to it before, during and after your gather. Getting Started Advanced planning is needed to create the overall structure of your event. Consider the following starting points to lay down the foundation to your retirement party, graduation, reunion, even corporate event. Date and time – Select a date and time that works best for the event. Consider conflicts like holidays, festivals or personal conflicts that could reduce attendance. Location – Selecting a location for your event can include indoor/outdoor options, event centers, restaurants and even homes. Make sure you select a location that can easily house your attendees and any activities you may have planned. Audience – Start considering your guest list if a private event is in the works. If your event is open to the public, think about where you may find this group to create awareness as well what messaging may appeal to them to drive attendance. Menu – Food and beverages can be a complicated task. Ask yourself if you will be providing snacks, a full meal, light beverages, alcoholic beverages and/or a bring your own scenario. Food trucks, liquor licensing and catering could all be needs. Consider as well how you may deal with special food requests. Budget – For private events, consider how much you are willing to spend to host a great party. For example, a graduation party in Colorado based on 60 people averages $1129 (FinanceBuzz, 2022) versus a wedding in Colorado at $24,500 (The Knot, 2022). Corporate events can run into the thousands of dollars so planning well can maximize resources and keep focus on the goals and objectives. Theme – Every event has some sort of theme. Whether celebrate nuptials, graduates, corporate performance or gathering for a festival, considering your theme can provide insight into decorative needs, seating options, traffic flow, gift bags and other details. Team – Adding help to party planning and execution may be required, especially for larger events. Will your team consist of volunteers, paid staff or a combination of both? One To Three Months Prior To Event A few months before a large event and/or a few weeks before a smaller gathering, there are important details to plan and review. Spending time before the event occurs reviewing all of your needs will alleviate last minute surprises. Agenda – Lay out your plan for the timing of the event and any special occurrences that may be included. Having a rough schedule of the day can create flow and ease, allowing everyone to have a great time. Equipment – Consider event rental equipment needs like audio/visual, tents, chairs, tables, linens, stages, dance floors, disco balls, and other party needs. If you have secured entertainment, ask if they are well equipped to meet the needs of the space. A word of caution to not leave this piece to the last minute. Demand can be high during certain seasons making some items hard to find. Invitations – Time to send out notification to your guests that an event is planned. Will you send formal invites, email notifications, or plan a promotion for ticket sales? Now is the time to get this ready and make sure people are aware of your gathering. Venue – You selected a location. If you have not yet reserved it, do this piece now. If you have, check in with the venue to make sure everything is on track, the area is still secured and follow up on any expectations set. Vendors – Secure all food vendors, equipment set up suppliers, security teams, servers and any other 3rd party companies that may be providing services to your gathering. Make sure you read the details in the contracts to avoid any surprises, like supply shortages, timelines and rain or shine policies. One To Two Weeks Prior To Event Confirmations – Confirm all vendors and locations are on track for all of your needs. A confirmation for guests planning to attend can also be a great idea, especially if food and beverage are involved to reduce waste and equally ensure you have enough for all. Logistics – Walk through either in your mind or at the location how the event will occur. Include entrances, exits, parking, food displays, entertainment set up, seating charts, coat checks, and traffic flow. Imagining how your guests will enjoy the gathering will help create that extra special feeling when they arrive, allowing you to think through every detail. One Day Prior To Event Set Up Venue – As soon as you can access the venue, begin your set up. Place furniture, décor, entertainment stations, stages, etc. so you can take last minute stock on any missing items. Safety Check – Walk the room imagining you are your guests. Are there any safety hazards, like electrical cords or misplaced rugs where people could trip? Check internet services if they are a part of the program. Test sound equipment, microphones, projectors and video cameras for proper functionality. Day Of Event Final set up check – Walk the room one last time to ensure all is set up and placed correctly. Greet vendors – As vendors arrive, greet them (or have a team member in place) to share where they will be located and make sure they have all that they need to be successful. Door management – Make sure the welcome table, ticketing booth or general entrances are manned with a greeter to take tickets, answer questions, hand out name tags and any other touches you have added to greet your guests. Photos/Videos – Ask one of your team members or high a professional to take pictures and/or video recordings during the event. Sharing memories after the event with your guests can entice them
Control The Crowd With Barricade Rentals – What You Need To Know
Large events that draw a lot of people require great crowd control and traffic flow efforts. Most event planners and event organizers rent barricades and fencing to keep people moving efficiently and/or in the places they should be resting. Conferences, expositions, outdoor festivals, parades and concerts with large attendance numbers need to plan in advance exactly how many fencing or barricade units they will need to reduce the chances for gaps where people can easily migrate outside of the desired event areas. Wright Group Event Services can assist with fencing and barricade rentals to ensure all participants have a safe and pleasurable experience. When renting a barricade, it is important to know the types of barriers available. Here is a quick list of the barricades we have available at Wright Group Event Services: Metal barricades – These chest-high, heavy barriers are used best in places that need to create the boundaries or limits of an area. They can be connected to create a single barricade and can be attached to the ground for stability and to prevent movement. They are often shaped like fences with feet. Plastic barricades – These are a lighter barricade similar to ones you may see for a road closing or a political rally. Easily moved, plastic barricades are great for directing traffic to and from an event, especially if routes may change or are temporary in nature. They are often a-framed shaped with two frames and a bar to create the barrier. Stanchions – Will you have a red carpet at your event? Or need to “rope off” ticketing areas? Stanchions are the best for these types of uses. Typically, a stanchion includes a series of poles with a rope connecting each to create a feeling of a lane or row. There may be a number of reasons why you want to include metal, plastic and stanchions to crowd control efforts. Safety is enhanced should you need to move people quickly through an area. Attendees receive directional assistance (meaning they know which way to go) for finding booths, performances, etc. Less crowd control staff is needed to direct people. You can even use barricades to set up special event areas, like VIP and backstage sections. Contact Wright Group Event Services to discuss your crowd control and barricade rental needs. If we do not have it in stock, our promise One Call Rents All means we have the relationships in place provide all that you need.
Unusual Themes for Corporate Gatherings
sure all of these ideas would be applicable to a corporate awards dinner or sales kick off weekend, but there are a few that we are certainly entertaining! Bring on the Intergalactic Party or the Dinner in White Party. Read on for a few more fun themes. 27 Unforgettable Corporate Event Themes
How To Choose An Event Venue
Wright Group Event Services has been providing event equipment rental services for over 30 years in Colorado. Having visited almost every venue in the state over that time, we can honestly report that picking the best venue for your event is almost as important as the guest list. We found this great blog from Whova that shares ten considerations when choosing a venue for your next event, gathering or celebration. All are important, especially starting the search early and selecting the best physical location for yourself and your guests. https://whova.com/blog/things-consider-when-choosing-event-venue/
AV Checklist for Events
Ensuring that your event has great sound and lighting requires a great audio/visual set up. Featured speakers are more easily heard with crisp microphones. Lighting sets the tone for the stage and other areas of the event. And music played sounds appealing and inviting. Using a checklist during rental and set up stages of your event planning can save countless hours of labor and provide for a stellar experience by all in attendance. A typical AV list includes: Sound systems – Do you have an inhouse system or will you need a portable sound system? Microphones – Will you need wireless, floor standing, lavaliere or table microphones? Lighting – Again, do you have inhouse solutions or will you need supplemental lighting solutions? Screens and projectors – Is there a need to show a presentation to the audience via a screen and projector? What size screen? Is the projector strong enough to provide a crisp, clear image visible by all? Video cameras – Will you be recording the event? Podiums – Will you need a formal speaking podium? With or without a microphone? Electrical – Do you have enough power to run the AV system? Technicians – Does your team have the knowledge to run a good AV system? Whether your event is on site or off site, taking stock in your audio/visual needs is an essential element of planning a great event. Not sure if you have the right equipment? Contact Wright Group Event Services for a discussion.
How To Hire An Outdoor Party Rental Company
Outdoor celebrations require an extra layer of consideration when planning an event. Working with a great party rental company will reduce headaches and avoid hassling surprises. Not every company is high quality so here are a few attention points as you weigh your options. Dependability and reliability are the cornerstones to any great working relationship. Do not take any chances on your event success. Work with a company that you know. Ask for references, referrals, and reviews to properly vet your party equipment rental supply house. Flexibility is an important trait for an outdoor party rental company to meet your needs if an event runs long, budget constraints exist and/or specialty requests are present. Variety of offerings can be an essential question when reviewing an event equipment rental house. Themes, styles and package varieties can give your event that extra special feeling and create a lifetime memory for you and your guests. Clean and well-maintained equipment is an absolute requirement for health and safety of your guests. Make sure your party rental company can share cleaning protocols for tents, tables, chairs, china, dinnerware and any other equipment that you may need for the event. Creativity and experience can go a long way when working with a great outdoor party rental company. Rely on the experts for tips and suggestions to make your event memorable and exciting. Wright Group Event Services has been providing outdoor party rentals for over 30 years. Our five star reviews speak for themselves on both Google and Yelp. Want to work with the best? Call us today!
5 Common Mistakes Made By Party Rental Companies
TentandTable.com took a deep dive into common mistakes made by party rental companies. We are proud to say that after 30 years in business, we make none of these mistakes at the Wright Group Event Services. The top 5 considerations for you when selecting a great party rental company covered in this article are: Safety is always a priority. Liability insurance is a mandatory requirement for the rental house. All equipment is cleaned after each use. Variety is the spice of life and an essential element selecting party rental decor. Look for a guide to advise you to get the right party rental equipment for your event. The rest of the article discusses general business practice like creating an LLC and bank account. Ensuring that your party rental house is a legitimate business is always a good idea. You can read more about common mistakes made by party rental companies here. https://tentandtable.net/blog/2019/10/08/15-mistakes-new-party-rental-companies-keep-making/ Ready to work with the pros for your next event? Contact Wright Group Event Services today!
8 Great Colorado Festivals to Celebrate Spring
The spring season is just a few weeks away and Colorado is ready to celebrate. Uncover Colorado shares 8 of our best festivals held during the spring. The Taste of Vail, Cinco de Mayo and the Tellurdie Film Festival are among some of our springtime favorites. This year, be sure to check that each one is still being held. The pandemic put a few of these on hold in 2020 and 2021. Here is hoping we have a full schedule of gatherings this year! whttps://www.uncovercolorado.com/best-colorado-spring-festivals/