5 Common Mistakes Made By Party Rental Companies
TentandTable.com took a deep dive into common mistakes made by party rental companies. We are proud to say that after 30 years in business, we make none of these mistakes at the Wright Group Event Services. The top 5 considerations for you when selecting a great party rental company covered in this article are: Safety is always a priority. Liability insurance is a mandatory requirement for the rental house. All equipment is cleaned after each use. Variety is the spice of life and an essential element selecting party rental decor. Look for a guide to advise you to get the right party rental equipment for your event. The rest of the article discusses general business practice like creating an LLC and bank account. Ensuring that your party rental house is a legitimate business is always a good idea. You can read more about common mistakes made by party rental companies here. https://tentandtable.net/blog/2019/10/08/15-mistakes-new-party-rental-companies-keep-making/ Ready to work with the pros for your next event? Contact Wright Group Event Services today!
Festival Planning – Are You Ready?
Hosting a festival can be an incredible way to engage customers and community in a fun event. There are a lot of details to consider when reviewing this gathering format that if missed, could result in a not great event. Below are five common mistakes we have seen over the years of renting festival equipment to event planners and corporate managers over the years. Order enough hydration stations. We attended a music festival a few years ago that was held on a very hot summer day. The event planners underestimated the amount of water the attendees would need to stay hydrated and cool while watching their favorite musicians. Add in the second mistake made that include no shade options for people and heat stroke quickly became an issue. Check all AV equipment for proper set up. It may seem like a no brainer to test out equipment after it has been set up, but we have seen our fair share of pros who rely on the muscle memory of set up and fail to test before the event. Sound checks, light checks and any other special effect should be tested at least twice before the festival begins, and at least once a day of the festival is a multi-day event. Have enough restrooms for the population. Consider having at least one portable restroom per 50 people at an event. Anything less could lead to a miserable crowd and potential property damage as they look for alternatives. Double check all permitting requirements. Working with local host communities, municipalities and other government agencies to know what permits are needed and bylaws (like noise ordinances) in place can ensure that you do not plan an event that is illegal. Consider trash collection and clean up. Too often, we have worked with planners who work their budgets to highlight amazing acts, provide for fun and festivity, and review safety and security. But cleaning up after the event is just as critical. Make sure you have enough trash, recycling and compost bins throughout the event to encourage participants to pick up after themselves. Have a small team dedicated throughout the event who concentrate on trash pick up and emptying of bins. Then when the event is complete do a thorough clean up effort of the community space. Anything less could mean fines and potential future refusal for permits. If you are an event planner or corporate meeting planner who is considering a festival as your event theme, contact The Wright Group Event Services team. We have the rental equipment and the decades of experience to help you plan and prepare. Fencing, AV equipment, tents, stages, hospitality trailers, power, lighting, catering trucks and more are all available to you through our facilities. We look forward to serving you!
8 Great Colorado Festivals to Celebrate Spring
The spring season is just a few weeks away and Colorado is ready to celebrate. Uncover Colorado shares 8 of our best festivals held during the spring. The Taste of Vail, Cinco de Mayo and the Tellurdie Film Festival are among some of our springtime favorites. This year, be sure to check that each one is still being held. The pandemic put a few of these on hold in 2020 and 2021. Here is hoping we have a full schedule of gatherings this year! whttps://www.uncovercolorado.com/best-colorado-spring-festivals/
Looking for Unique Party Themes?
Looking for a fun and different theme for an upcoming birthday party, retirement celebration or office gathering? We love the suggestions given here by Mix and Twist out of the U.K. Taco Bout A Party is one of our favorites. You? https://www.mixandtwist.co.uk/blog/20-unique-party-ideas/
Planning An Outdoor Winter Event
People have reasons to gather all year long. A Valentine’s Day wedding, a retirement party, a 50th birthday…all could easily be timed during one our cold winter months. If you are considering having an event outdoors during these seasonal months, here are a few suggested items to add to your party equipment rental list. Warming Stations Keeping fingers, toes and noses warm during an outdoor event will ensure that your guests are comfortable and ready to party. Warming stations like propane driven heat lamps, small fire pits, patio heaters and other heat producing equipment are easy and affordable options to keeping everyone toasty. Comfortable Seating Plastic or metal folding chairs can hold the cold like few other chairs can. Adding in cushions and cloth coverings to chairs or including other furniture, like couches, heated chairs, or even air mattresses with lots of blankets can provide for lots of warm seating options. Shelters If an outdoor setting with outbuildings are part of your plan, marquee party tents are a great option that allow you to create an outdoor feeling while maintaining a covered and protected space for dining and dancing. Pergolas, gazebos and garden style igloos can also provide a level of shelter for guests to gain protection from the colder weather. Décor One may not consider how décor can warm a space. However, adding rugs, carpets, covered hay bales, quilts, blankets and other coverings can add pizzazz and warm additions to your outdoor event. Top it all off with warm lighting like candles and string lights to create a glow of coziness. Do you need more ideas about hosting an outdoor event? Contact The Wright Group Event Services. We have decades of experience throwing parties. We are sure we have ideas for you!
Dealing With Special Food Request
The Wright Group Event Services team has been lining up food service and catering programs for our customers for decades. We have noticed an increase in special food requests over the past ten years so wanted to share a few ideas on how to handle food requests for your next corporate event or private celebration. This article from Tara Melvin of Perfect Planning Events shares a few key areas to concentrate on when reviewing food requests. For example, she shares that there are three types of dietary requests: allergies, lifestyle and cultural. Read on for her other brilliant ideas.
Celebrate the Cold While Staying Warm
Outdoor events will continue to be a prevalent way to gather this year. While a cold weather gathering may not be as appealing as heading to a warm beach climate, you can have a great time outdoors in the winter. In this article by Bloomberg, the Norwegian word friluftsliv is introduced as the art of embracing the outdoors, regardless of temperature. To fully embrace this concept, the article shares tips to reduce body heat loss, how to bundle up in layers, mindset, finding fun activities and how to sit and socialize in chilly temperature settings. All we have to say is get out there and have fun, all year long! And if you need help with the party supplies, tents, chairs, décor and more, give us a call. https://www.bloomberg.com/news/articles/2020-11-25/the-art-of-socializing-outside-during-covid-winter
5 Questions To Ask Your Event Supply Rental Company
Not every party rental company is the same. When choosing your next tent rental and party supply vendor, have confidence in your selection by asking good questions. The Wright Group Event Services and Affordable Tent Rentals gathered these ten questions for you to ask of your next event rental company. What is your experience level and variety of rental solutions available? This can give you insight into the knowledge base for preparation and installation of your party rental supplies, like tents, chairs, tables, and décor. This question can also give you an idea of the amount of rental inventory they have on hand to create a high-quality event with your needs in mind. Do you deliver, set up and tear down the rental equipment? As you are adding the finishing touches to your event or rushing out after the event to enjoy a honeymoon, the last thing you want to think about is the quality of delivery and return of your rental pieces. Make sure your contract describes this process in detail to give you peace of mind that all will be returned to your chosen vendor. What is your cleaning process for tents, chairs, tables and other high traffic supplies that are rented? Cleaning protocols are not only important during this time of COVID19, but will give you a sense of the quality of the service provider. Then get the cleaning expectations in writing to avoid renting tents that may have mold or mildew from a lack of appropriate cleaning. What is your most popular item? Asking this question can give you both ideas for event style and themes as well as help you steer away from items that may not be readily available due to popularity. Make sure your event rental company has timing and contingency plans in place for high traffic items if you do decide to select a popular rental piece. Are there any additional taxes or fees I should be aware of? Whenever you work with any rental house, always ask about any hidden fees. Questions related to what happens if your event runs over time, shipping or packaging fees, unexpected weather shifts, etc. can help you avoid any surprise billings. The Wright Group Event Services can help with your next event. And we are happy to answer these questions and more. With over 30 years of experience, we know how to hold a successful event. Contact us today to discuss your next special occasion.
Autumn Event Themes To Leave A Lasting Memory
Are you considering organizing an event this autumn to kick off the season? It is not uncommon for the fall to bring about deep desires to gather and celebrate. To help you get started with your fall kick off gathering, we have a few out of the box themes for you to incorporate for a truly memorable event. Oktoberfest An Oktoberfest themed company party can put a new twist on your fall kick off retreat. Invite employees to an evening filled with bratwurst, schnitzel and oom-pah music while you all bond and set goals to successfully finish out the year. Add in team building activities like scarecrow building, pumpkin carving contests or cook offs for an extra twist. Mystery Party Many may think of murder mystery parties as a personal event, but companies can serve their employees well by hosting this out of the box gathering. Have your team dress in costume and put on their detective hats to gather to solve a mystery! Gather evidence, analyze clues and solve the mystery! Blues and BBQ Invite your employees to their very own festival with a Blues and BBQ theme. Set up a stage, invite one or a few of your favorite bands and share your favorite BBQ dishes. This type of event can be a great way to invite people to share their favorite recipes and their favorite dance moves! The Wright Group Event Services can provide everything you need to host your favorite event. From stage and sounds equipment rentals to costumes, tables, chairs, lighting and power, let us help you create an event that your people will be talking about for years to come! Contact us today to discuss these and other ideas to take your event to the next level.
14 Reasons To Gather
Grand gatherings, like family reunions, weddings, and corporate retreats, are now more important than ever. Connecting with people after many months of isolation can lead to more meaningful relationships, feelings of belonging and a lifetime of memories. Oakwood Resort shares 14 additional reasons to gather and celebrate in this article.