Wright Group Event Services

5 Tips for Better Barricade Rental Experiences

people in line

Wright Group Event Services often rents out barricades and fencing to local organizations for festivals, gatherings, and even construction. Our friend in Utah wrote a great blog sharing 5 best tips for a better barricade rental experience. #2 tip on the list relates to overestimating the barricade rental order, or more importantly, underestimating your needs for barricades when renting. We get several requests for fencing, barricades, and other crowd control items for car shows, fairs, art shows, and parades, to name a few. Too often, the person we are working with has underestimated the number of barriers needed. It is always better to have a few too many than not enough. Read on for the other four tips from this group. https://otwsafety.com/blog/barricade-rental-experience/

Fall Gathering Theme Ideas

The fall season gives great opportunities to throw events with a theme! There are so many to choose from! From this blog from Do Good Events, we really love the idea for a campfire theme. Some of the best lifetime memories for us have come from around a campfire. For large events, you can out a spin on this theme by adding multiple fire pits (even if they are just simulated) to create small group think tanks for brain storming productivity ideas for corporate events for example. Need other ideas? Contact us at Wright Group Event Services. Themes: Preparing for your Fall Events

Are You Insuring Your Event?

Anytime you are considering an outdoor event venue, budgeting for insurance can help reduce any losses that may come from cancellations. You may be amazed at what you can insure for, like rain damage, liquor sales, and workers compensation. We found a great list on Vortex Insurance to share to get you thinking about ways to protect your assets during a grand gala or outdoor festival. FYI, this is not a group we are affiliated with. If you need a good recommendation, let us know and we can talk to our partners. Your Fall Festival Planning Checklist from Vortex

Planning For Outdoor Autumn Events

The change in seasons from summer to fall brings an incredible opportunity to gather outside for the brilliant change in colors and the cooler temperatures. Party planning and event organizing during this time of year has its own challenges, however. Here are a few things to keep in mind as you prepare for the big fall bash! Unpredictable Weather Ok, we know. Colorado weather always seems a little unpredictable. When planning for an outdoor event during the fall, always keep in mind the day could be hot or it could be snowing. Preparing for both options will ensure that you and your guests have a great time regardless of Mother Nature’s whims. Consider adding in heater lamps and tents to your festival, backyard party, or corporate gathering to give people a place to warm up and/or be protected from the elements. If you want to have even more peace of mind, consider adding a marquee to your event! These large tents are specially designed for outdoor parties, wedding receptions, or exhibitions. (add pic) Prepare for Adversity Anytime you plan an event, having a few contingency plans in place will save you from stress and anxiety. Create a Plan B for alternative event locations and dates in the event of the fluke blizzard that can roll in at any time between Labor Day and Memorial Day in Colorado. Check with local recreation centers, libraries, schools, and other community gathering places for out-of-the-box secondary locations to hold your event. Consider a reschedule date that you can easily communicate immediately upon discovering your event may not be possible. Having a plan for the “worst-case scenarios” will give you peace of mind and save brand equity in the event of an emergent issue that causes a shift in location or timing of an event. Consider Diverse Foods While we may call pumpkin spice anything a comfort food, your guests may have different tastes. It is easy to cater food options to the season, with tasty apple ciders, mashed potatoes and sweet potato pies are all indicative of fall, keep in mind that not all can eat these foods. Add in options like leafy green salads, skinless barbequed chicken, and zucchini lasagnas to keep the menu fresh and light for those who may have different dietary needs. For a few other ideas on how to cater to picky eaters, visit our other blog post “Dealing With Special Food Requests.” Planning an outdoor event, regardless of the season, can be exciting and nerve-racking at the same time. If you need another perspective while you are planning, contact us at Wright Group Event Services. We have been renting event equipment, party supplies, wedding décor, and so much more for over 30 years. We promise we have seen it all and happy to share our knowledge. Contact us!

Event Tent Rental Planning – What You Need To Know

Marquee Tent

Planning an outdoor event usually requires planning for tent rentals to house guests, protect from the weather, and create the event footprint. But just renting a set of tents is not enough. Careful planning in this area requires consideration in a number of areas. Below are five main questions to ask yourself when approaching a tent rental for a large event. What is the quality of tent needed? Wright Group Event Services recommends that you ask about the condition, regular inspections and cleanings of rental tents in circulation to get the highest quality tents available. What size of tent is needed? Most tent rental companies have a wide array of inventory in varying sizes and shapes. Do you need to house all guests under a single tent? Or will the event require a series of smaller tents to showcase entertainment, food, and other event elements? Have a good understanding of the guest count and uses for the tents before approaching a tent rental center to get the right sized tent(s) for your event. Is a permit needed for the tent? Asking the event center or community space coordinators about any permitting needs is essential, including if tents are even allowed. What is your floor plan? Understand how traffic will flow, where guests may sit or rest, how crowds may congregate, where entertainment will live, how food may be distributed are all great details to consider when developing a floor plan. Then tents can be added to create exclusive or intimate spaces and create other designations for guests to navigate all areas of the event successfully. How will the tent withstand the elements? While no one hopes for increment weather to happen during an event, there is always a risk when holding an outdoor gathering. Asking questions about wind resistance and water proofing for any tent being rented is essential. Not every tent is made to withstand the elements. If you are planning a large-scale event and considering tent rentals to create your space, talk to us at Wright Group Event Services. We have been renting tents for over 30 years and have all of the answers ready for you. You just need to ask the questions.  

Wright Group Event Services