Event Tent Rental Planning – What You Need To Know
Planning an outdoor event usually requires planning for tent rentals to house guests, protect from the weather, and create the event footprint. But just renting a set of tents is not enough. Careful planning in this area requires consideration in a number of areas. Below are five main questions to ask yourself when approaching a tent rental for a large event. What is the quality of tent needed? Wright Group Event Services recommends that you ask about the condition, regular inspections and cleanings of rental tents in circulation to get the highest quality tents available. What size of tent is needed? Most tent rental companies have a wide array of inventory in varying sizes and shapes. Do you need to house all guests under a single tent? Or will the event require a series of smaller tents to showcase entertainment, food, and other event elements? Have a good understanding of the guest count and uses for the tents before approaching a tent rental center to get the right sized tent(s) for your event. Is a permit needed for the tent? Asking the event center or community space coordinators about any permitting needs is essential, including if tents are even allowed. What is your floor plan? Understand how traffic will flow, where guests may sit or rest, how crowds may congregate, where entertainment will live, how food may be distributed are all great details to consider when developing a floor plan. Then tents can be added to create exclusive or intimate spaces and create other designations for guests to navigate all areas of the event successfully. How will the tent withstand the elements? While no one hopes for increment weather to happen during an event, there is always a risk when holding an outdoor gathering. Asking questions about wind resistance and water proofing for any tent being rented is essential. Not every tent is made to withstand the elements. If you are planning a large-scale event and considering tent rentals to create your space, talk to us at Wright Group Event Services. We have been renting tents for over 30 years and have all of the answers ready for you. You just need to ask the questions.
Looking for Unique Party Themes?
Looking for a fun and different theme for an upcoming birthday party, retirement celebration or office gathering? We love the suggestions given here by Mix and Twist out of the U.K. Taco Bout A Party is one of our favorites. You? https://www.mixandtwist.co.uk/blog/20-unique-party-ideas/
3 Reasons To Rent A Tent
To rent or buy, this is often a question when it comes to having a tent for your next event. And while it may be tempting to just purchase a tent that can be used repeatedly for family or corporate gatherings, there are some very compelling reasons to rent instead of buy. Below are 3 considerations to make while you determine if renting or buying a tent is best for you. Maintenance and Upkeep Tents do require maintenance and cleaning after use. Even the highest quality tents will need a renewed stitch on a seem, a patch on a worn area and reinforcements around tie down contacts to keep it healthy and in great shape for continued use. Cleaning protocols are also extremely important to ensure your tent does not accumulate dirt, mold or mildew, especially when they become wet. Most tents are water resistant, not water proof, so proper maintenance and care to the fabrics and materials in use can reduce wear and tear and durability (Sparks 2018). Set up and Tear Down It may seem easy to pop up a tent to keep your guests protected from the sun and rain. However, once you get past the traditional consumer sized tent of 10×10, setting up a tent can become a dangerous feat. Larger family and company gathers may require canopy, frame or peak style tents to accommodate everyone. These tents usually start at 20×20 and can go as high as 45×83, such as the double decker tent we stock at The Wright Group Event Service. Setting up and taking down tents at this size is better conducted by professionals to reduce any instances of injury. Size Requirements Change How can you correctly calculate the size of tent you will need? Are you planning for 50, 75, 100 guests? Each group will require a different amount of space under your tents. Are you planning for row chairs to accommodate a wedding or a classroom style event? A rectangle shaped tent may be a better solution. Are you hosting a cocktail party? Round and open tents may be a better solution. By working with a professional tent rental company, you can be assured that you will get the right tent for your event. Reduce surprises and keep your guests happy with enough room and the right configuration in the tent that will protect your next event. If your next event is being hosted outside and tents are needed, consider speaking with us at The Wright Group Event Services before purchasing a tent that may not meet your needs. Not only can we provide the right high quality, well maintained tent with set up and tear down services, we can also provide tables, chairs, lighting and so much more to make your next event as memorable as possible. Contact us today to discuss your tent needs! References Sparks, Jeff. Do’s and Don’ts: How to Clean Large Commercial Tents. Feb 23, 2018. https://www.herculite.com/blog/dos-and-donts-how-to-clean-a-commercial-tent.
Autumn Event Themes To Leave A Lasting Memory
Are you considering organizing an event this autumn to kick off the season? It is not uncommon for the fall to bring about deep desires to gather and celebrate. To help you get started with your fall kick off gathering, we have a few out of the box themes for you to incorporate for a truly memorable event. Oktoberfest An Oktoberfest themed company party can put a new twist on your fall kick off retreat. Invite employees to an evening filled with bratwurst, schnitzel and oom-pah music while you all bond and set goals to successfully finish out the year. Add in team building activities like scarecrow building, pumpkin carving contests or cook offs for an extra twist. Mystery Party Many may think of murder mystery parties as a personal event, but companies can serve their employees well by hosting this out of the box gathering. Have your team dress in costume and put on their detective hats to gather to solve a mystery! Gather evidence, analyze clues and solve the mystery! Blues and BBQ Invite your employees to their very own festival with a Blues and BBQ theme. Set up a stage, invite one or a few of your favorite bands and share your favorite BBQ dishes. This type of event can be a great way to invite people to share their favorite recipes and their favorite dance moves! The Wright Group Event Services can provide everything you need to host your favorite event. From stage and sounds equipment rentals to costumes, tables, chairs, lighting and power, let us help you create an event that your people will be talking about for years to come! Contact us today to discuss these and other ideas to take your event to the next level.